Classroom/Meeting/Event Space Reservation Policies and Procedures

The University Libraries welcomes the use of its classrooms and event spaces by its campus community partners. All requests must be made by active UB faculty, staff, or student clubs.

Each campus group is limited to five classroom reservations per month. UB Libraries departmental reservations receive priority scheduling. The University Libraries reserves the right to modify, relocate, or cancel existing reservations if the space is needed for official Libraries events or operations.

It is the policy of the University Libraries (UL) that its library classrooms and meeting spaces are held for library programming as the first priority. However, we welcome the use of these rooms by our campus community partners, including active UB faculty, staff, and students clubs or groups, for academic activities and special events. The rooms are not to be used as a student study space. We make every effort to accommodate all valid requests for classroom/meeting/event space use. However, due to high demand, all requestors should be aware that space is not always available. There is no charge for classroom/meeting/event space use in the Libraries by University-affiliated organizations.

Classroom/Meeting/Event Spaces

Oscar A. Silverman Library

Abbott Library

Lockwood Memorial Library

Requesting the Use of a Room

Submit a request

The requestor will receive a response regarding room availability within three business days (Monday to Friday). Reservations are not complete until a library staff member has approved the booking and a confirmation email has been received. 

Classroom Usage

The Office of the Vice Provost for University Libraries is responsible for Libraries classroom/meeting/event space scheduling for the University at Buffalo community. One-time reservations for course-related activities (film screenings, guest lectures, readings, etc.) and non-course meetings and events (conferences, departmental lectures, recognized student organization and club meetings) are accepted subject to availability. 

  • All library policies must be followed while using the reserved room. Meetings and events must be conducted so as not to disturb library activities in surrounding areas.
  • To access technology, please see the instruction manual located on the instructor podium.
  • Food and beverages are permitted. If alcohol is to be served, it is the responsibility of the requestor to comply with all alcoholic beverage laws and campus regulations.
  • It is the responsibility of the reserving party for setup and cleanup of the room, and ensuring that the room is returned to its original condition, including replacing furniture, cleaning tables and whiteboards, and removing all food and beverage waste.
  • The University Libraries are not responsible for damage or loss of any personal property or other items left in the room.
  • If you encounter any problems with the room, please see the staff at the Library Services Desk who will contact the appropriate person to resolve the problem as quickly as possible.
  • The reserving party must vacate the room at the end of the reserved time. If additional time is needed to setup and/or restore the room to its original setup, this time should be considered when reserving the room.
  • The University Libraries reserve the right to decline reservation requests if expected room occupancy is not compatible with classroom capacity. Non-university affiliated organizations may not use the Silverman Library classrooms.

Cancellations or Changes

If cancellations or changes in the reservation are necessary, the reserving party should notify uliblinkt@buffalo.edu at least one business day in advance of the scheduled event.

This policy is effective June 17, 2026.